Checklist for tradeshow preparation.

Trade Show and Convention Display Checklist

[ ] Completed reservation form and deposit to sponsoring association by deadline

Deadline for registration:

Date Mailed:

Amount: $

[ ] Ship your exhibit display system and sales materials (ASAP- as early as possible!)

Outbound Tracking Number:
Deadline to ship exhibit display:	Date Shipped:	Amount: $
Return Tracking Number:

Shipping information:

[ ] Hotel reservations

Dates:

Reservation Number:

Hotel Information:

[ ] Travel reservations and information (plane, train, bus, automobile, boat)

Dates:

Confirmation Number(s):

Travel information:

[ ] Expense voucher forms

[ ] Contact insurance agent: Copy of your "certificate of insurance" faxed to the exhibit organizers.

Check with agent to see if business policy has sufficient "off-premises" and "in transit" coverage.

Policy Number:

[ ] Ad for the show directory by their deadline

Deadline for Ad to trade press:

Date Sent:

Amount: $


[ ] Reservations and deposit for rental exhibit items by deadline
Deadline for rentals reservations:	Date Sent:	Amount: $

Checklist of Materials To Ship

Exhibit System
Grounded extension cord with 3 outlets.
(You may need it, you may not. Renting one when you get there could cost a bundle.)
Display graphics: posters, banners, murals
Sales Materials: Brochures: Quantity ______Sell Sheets: Quantity ______Business Cards: Quantity ______
Samples or Give Aways (if appropriate)
Press Kits (You want your product introduction to be written about in the trade press.)
Make a Press Release: literature, and photos available in the press area.